Using keyboard shortcuts allow you to work more efficiently. Remember, using the keyboard is nearly always faster than using the mouse. I always love to work with shortcut keys (everyone likes). I have found some shortcut keys form microsoft. You cannot remember all the shortcut keys unless you use them. Microsoft always provides the same key combination for copy, paste, delete…..etc. so these are common for every application in windows. So here are some most used shortcut keys we use daily:
| Switch to Mail | CTRL+1 | |
| Switch to Calendar | CTRL+2 | |
| Switch to Contacts | CTRL+3 | |
| Switch to Tasks | CTRL+4 | |
| Switch to Notes | CTRL+5 | |
| Switch to Folder List | CTRL+6 | |
| Switch to Shortcuts | CTRL+7 | |
| Next item (with item open) | CTRL+COMMA | |
| Previous item (with item open) | CTRL+PERIOD | |
| Collapse/expand a group in the e-mail message list | Left and right arrow keys | |
| Appointment | CTRL+SHIFT+A | |
| Contact | CTRL+SHIFT+C | |
| Distribution list | CTRL+SHIFT+L | |
| Fax | CTRL+SHIFT+X | |
| Folder | CTRL+SHIFT+E | |
| Journal entry | CTRL+SHIFT+J | |
| Meeting request | CTRL+SHIFT+Q | |
| Message | CTRL+SHIFT+M | |
| Note | CTRL+SHIFT+N | |
| new Office document | CTRL+SHIFT+H | |
| Post in this folder | CTRL+SHIFT+S | |
| Search Folder | CTRL+SHIFT+P | |
| Task | CTRL+SHIFT+K | |
| Task request | CTRL+SHIFT+U | |
| With a group selected | ||
| Expand the group | ENTER or RIGHT ARROW | |
| Collapse the group | ENTER or LEFT ARROW | |
| Select the previous group | UP ARROW | |
| Select the next group | DOWN ARROW | |
| Select the first group | HOME | |
| Select the last group | END | |
| Collapses the group | NUM - | |
| Expands the group | NUM+ | |
| *********** | ||
| Save | CTRL+S or SHIFT+F12 | |
| Save and Close, Send | ALT+S | |
| Save As | F12 | |
| Undo | CTRL+Z or ALT+BACKSPACE | |
| Delete | CTRL+D | |
| CTRL+P | ||
| Copy item | CTRL+SHIFT+Y | |
| Move item | CTRL+SHIFT+V | |
| Check names | CTRL+K (using the Outlook e-mail editor) | |
| Check spelling | F7 | |
| Flag for follow-up | CTRL+SHIFT+G | |
| Forward | CTRL+F | |
| Find items | F3 or CTRL+E | |
| Search for text in items | F4 | |
| ************ | ||
| Reply to a message | CTRL+R | |
| Reply all to a message | CTRL+SHIFT+R | |
| Mark a message as not junk | CTRL+ ALT+J | |
| Display blocked external content (in a message) | CTRL+SHIFT+I | |
| Post to a folder | CTRL+ SHIFT+S | |
| Check for new mail | CTRL+M or F9 | |
| Go to the next message | UP ARROW | |
| Go to the previous message | DOWN ARROW | |
| Go to the row above (message or group heading) | ALT+ UP ARROW | |
| Go to the row below (message or group heading) | ALT+ DOWN ARROW | |
| Compose a new message | CTRL+N | |
| Open a received message | CTRL+O | |
| Display the Address Book | CTRL+SHIFT+B | |
| For Calendar | ||
| Accept | ALT+C | |
| Decline | ALT+D | |
| ||
| Display the Format menu | ALT+O | |
| Switch case (with text selected) | SHIFT+F3 | |
| Add bold | CTRL+B | |
| Add bullets | CTRL+SHIFT+L | |
| Add italics | CTRL+I | |
| Increase indent | CTRL+T | |
| Decrease indent | CTRL+SHIFT+T | |
| Left align | CTRL+L | |
| Center | CTRL+E | |
| Underline | CRTL+U | |
| Increase font size | CTRL+] | |
| Decrease font size | CTRL+[ | |
| Cut | CTRL+X or SHIFT+DELETE | |
| Copy | CTRL+C or CTRL+INSERT | |
| Paste | CTRL+V or SHIFT+INSERT | |
| Clear formatting | CTRL+SHIFT+Z or CTRL+SPACEBAR |
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